How to organize time

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How To Organize Time

Sophia Xu
Updated: September. 28, 2023 


Organizing time is a crucial skill that can help you achieve your goals and reduce stress. Here are some tips to help you manage your time better:

  1. Conduct a time audit: Start by assessing where you actually spend your time. Create a visual map of the approximate hours you spend on work, school, housework and chores, commuting, social media, and leisure activities. Then, you can drill in on school or work, dividing your previous week into days, then hours. How much time did it take to finish that paper? Did a work project take longer because you were scrolling on your phone? Set goals based on this outcome.

  2. Prioritize your tasks: It is far easier to plan when your priorities are set straight. Some tasks are urgent, others are not. It might not be as important to go to the football match as to change the tires of the car. Consider some of the following questions when planning with your household: Is this task essential? Can I push it back to next month? Do I have enough time to fulfill this task? Do I require help to do this? If yes, have I already asked for assistance?

  3. Plan ahead: Planning ahead and setting time limits on your tasks and priorities can free up time for what’s most important to you, like spending more time with friends and family. Start by dedicating a half hour every Sunday to intentionally planning your week ahead and setting daily goals.

  4. Focus on one task at a time: Many people waste at least an hour at work. It is far more effective to focus entirely on what you are doing for a set amount of time before moving on to the next task.

  5. Take breaks: It’s important to take breaks throughout the day to recharge and refocus. Try taking a 5-10 minute break every hour or so.

  6. Use tools: There are many tools available that can help you manage your time better such as calendars, timers, and productivity apps.

By following these tips, you can learn how to manage your time more effectively and achieve your


Here are some of the best productivity apps for 2023, according to PCMag 1:

  1. ABBYY FineReader: This app turns pictures of words into typed text that you can edit. It’s the best app you can get for optical character recognition (OCR) extraction for hefty jobs. If you have to scan entire books, long legal files, or old documents whose text might be blurry, it’s well worth the money.

  2. DocuSign: It’s an online system for managing contracts and other documents that require electronic signatures. DocuSign’s mobile apps make it easy to review a file and sign it using your phone’s touchscreen and your finger.

  3. Grammarly: Unlike basic spell checkers, Grammarly is a complete writing assistant app. You configure it to give you advice about whatever type of writing you’re doing. For example, you would configure it one way if you’re writing a dissertation, which requires a highly formal style, and another way for a blog post, where shorter sentences and informal language fit better. This app for writers suggests not only style changes but also corrections to grammar and spelling.

  4. IFTTT: It stands for “if this, then that.” It’s a website and mobile app you use to create custom automations between online services and devices.

You can also check out TechRadar’s list of the best productivity tools of 2023 2:

  1. Microsoft 365: The original and best office productivity suite.

  2. Google Workspace: Collaboration + productivity apps.

  3. RescueTime: Tracks the time you spend doing different things on your computer or mobile.

  4. Beeminder: Can be used to track and monitor everything from running or trips to…

  5. Clockify: A time tracking app that helps you track work hours across projects.

  6. Trello: A project management tool that helps teams organize tasks and workflows.

  7. Todoist: A task management app that helps you keep track of your to-do list.

  8. Evernote: A note-taking app that helps you capture ideas and organize notes.

  9. Slack: A messaging app that helps teams communicate more effectively.

  10. Zoom: A video conferencing app that helps teams stay connected remotely.

I hope this helps!

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